How do I create a holiday request on behalf of an employee?

Once an employee has booked time off, Self-Service notifies you by email that the request needs to be approved. But if an employee is unable to do so, you can create a Holiday Request on their behalf. It is automatically approved if you are the sole manager, otherwise, the request must go through tiered approval. 

 

  Important:

The submitted or cancelled requests that come through the Holiday module must be approved in order to keep track of an employee’s history of absences.

  Note:

You can create a Holiday Request in either Approval, Calendar or Team calendar.

 

 

To create a holiday request on behalf of an employee

1. Sign in to Self-Service. 
2. Navigate to the Manage Holiday Bookings page, by clicking the Holiday Approvals menu option under Management.
3. Click the Request Holiday button. The Create Holiday Booking form appears.
4. Select the Employee.
5. Select the Absence Type from the drop-down list, if necessary.
6. Select the Start Date and time period.
7. Select the End Date and time period. The days are automatically calculated.
8. Enter any relevant notes.
9. Click the Approve button.
10. Click the Confirm button. The following changes have occurred.
    • The request is approved automatically.
    • The requests status in Approvals is now Approved Booking.
    • The date(s) in the manager's view of the employee's Calendar now colour-coded as a request.
    • The date(s) in the manager's view under the employee’s name in Team calendar is now colour-coded as Approved Booking.
    • The request’s status on the employee’s Calendar and Team calendar is now colour-coded as Approved Booking.